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The Lost Art of Effective Customer Communications

The Lost Art of Effective Customer Communications

It seems like many entrepreneurs are becoming so technology addicted to their iPhones and email that they forget to listen to what their customers want, or even forget to ask. Attention spans have compressed to seconds, and face-to-face conversations, with the hugely important body language, are avoided in favor of texting and anonymous Internet surveys.

It shouldn’t surprise you that a recent Harris survey found that a quarter of all Internet users think it’s okay to stay online during sex. Slightly more said it’s okay to be “plugged in” during their honeymoon, and eight percent think it’s alright to surf the web during religious services. I can’t imagine any of these people taking the time to listen to their customers.

In fact, really listening to customers happens so rarely these days that you can actually gain a competitive edge just by making it a core part of your communication with customers. Here are some tips on how to do it effectively, for those people on your staff who may have forgotten how:

  1. Don’t confuse customer needs with your needs. When you are selling, your entire focus should be on figuring out what your customers want and giving it to them. Resist the urge to sell them on your way, just because it matches your offering, or you think it’s more supportable. Win the business, build the relationship, then talk about alternatives.
  2. Meet or talk to your customers in person, and provide feedback. Instead of using the technology to avoid customer contact, use it to make personal contact via the phone or Skype, anywhere in the world. Impersonal email surveys and computer voice response units cannot convince your customers that you are listening.
  3. Keep your pride and ego under control. Pride in your hot new product line may tempt you to tout its features before you really listen to customer needs. When your ego talks, you will quickly be seen as disingenuous. If the customer isn’t contributing 60% or more of the conversation, not enough listening is going on.
  4. Don’t ask questions that start with “why.’ This kind of question will usually make the customer immediately defensive, so neither party will be listening, and the relationship will suffer. Always ask open-ended questions that encourage a dialogue, rather than one-word answers.
  5. Never ridicule or dismiss a response. Customers instinctively know when you can’t wait to give your view without truly reflecting on the message, and this is interpreted as not listening. You should always ask questions with a curious, inquiring and interested tone, and pause thoughtfully before answering or moving to the next question.
  6. Good listeners respond to broad comments with probing questions. Preprinted customer feedback forms, or a fixed set of questions, are not the best way of getting customer needs. Good interviewers think on their feet and go where the discussion leads them, rather than stick to a script.
  7. When you use social networks, keep a personal touch. Social networks on the Internet provide a great opportunity to convince customers you are listening if you do it right. Post enough feedback to prove you are listening, on a timely basis, with a sense of humor, be authentic, and don’t shout down critics.

Listening has always been important in any relationship, and in business, it’s more important than ever because customers have more options than ever. Outbound marketing statements are perceived as clutter, and too many are filled with doubletalk.

Also, with the technology today, whether you listen or not, customers will make themselves heard. If you don’t care, or can’t convince your customers that you listen, you can bet they will find a competitor who does.

Marty is Cayenne's Chief Knowledge Officer and the Founder & CEO of Startup Professionals. His passion is nurturing the development of entrepreneurs by providing first-hand mentoring, funding assistance, and business plan development. He has over 30 years of experience in big businesses, as well as startups. View details.

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