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How To Make Remote and Hybrid Setups Work For Your Startup

As business owners continue to adjust to the new normal in the wake of the Covid pandemic, they are faced with the decision of choosing to either go back to a traditional work setup, continue having their staff work from home, or experiment with a hybrid setup.

How To Make Remote and Hybrid Setups Work For Your Startup

As an entrepreneur creating a startup business, you may have doubts about hiring remote or hybrid employees for different reasons, and that’s understandable. You’ll wonder how you can communicate with them, monitor their productivity, or effectively measure the success of this setup.

In this article, you’ll learn the different solutions to the concerns mentioned above and why your startup business should employ remote and/or hybrid employees moving forward.

How to communicate with them

Effective communication is essential to the success of a business. When working with remote and hybrid employees through email, chat, or video conferencing tools, you should be prepared to expect a delayed response especially if your employees work in different time zones.

To solve this problem, here are some effective communication tips to ensure everyone in your workforce continues to be productive and on the same page to meet your long-term goals:

Set weekly meetings

Make sure you get an update from your different teams at least once a week. Set a fixed time and day for weekly meetings using video conferencing tools like Zoom, Skype, and Google Hangouts to ensure your employees can adjust their schedules accordingly.

This can also be treated as more than just another work-related meeting. Use this time to get to know your employees – ask them how they are doing emotionally and give them a chance to voice their thoughts and opinions. This will encourage transparency and make them feel appreciated.

Create guides and chat groups

You don’t need to micromanage everything. Encourage your employees to reach out to each other directly and have faith in them to do certain tasks without you having to ask for updates every hour.

Create a sheet containing all of your employee’s contact details, make separate chat groups for specific teams, and add relevant tutorials or guides for newcomers to give them a clear understanding of what your company is all about.

Set goals and expectations

Nothing is worse than heading into a job not knowing what your company expects from you. As their boss and leader, it’s important to be clear with everyone from day 1.

Tell them what you expect from them and hold each of them accountable. A lack of supervision can confuse employees and limit their productivity.

How to monitor productivity

If your startup business is in no rush to enter the big cities and look for executive office spaces in Manhattan, for example, then there should be no reason for you to force your employees to work a standard 8-hour setup.

One of the biggest concerns supervisors and business owners have in a remote or hybrid setup is the paranoia of not being able to monitor the productivity of their employees; the ‘if I can’t see you, you’re not really working’ myth is a mindset employers need to overcome, especially with more and more businesses adapting to this change.

Studies state that for an average American that works around 8.8 hours a day, their duration of productivity is only around three hours. The research further cites reading news articles, scrolling through social media, and catching up with coworkers about non-work-related activities as the average employee’s main causes for distraction.

If you’re concerned your workers aren’t productive while working from home, you can always use project management tools like Monday.com, Wrike, Hive, and ClickUp. These tools are easy to use and give you the power to set clear deadlines, track employee workflow, and monitor the number of hours they work in a day or week.

Using project management tools will also keep everyone organized – your employees can’t make an excuse for missing a deadline or task.

How to measure success

With location mostly out of the equation, you have the option of choosing top applicants beyond your local area.

With the help of one of the project management tools mentioned earlier, measuring the success of your employees won’t be a problem as long as you clearly delegate tasks and set deadlines.

As Behance founder Scott Belsky said: “In the new era of distributed creative production, top talent will be able to work on their own terms. The companies and clients that welcome this future will benefit from better creative output.”

Tip for managing workflow on hybrid employees

Accommodating hybrid employees especially in an office setup can be challenging. One week they’re at their desk and the next week they aren’t. To maximize the usage of space in your office, use different appointment scheduling tools like Setmore, Appointlet, and Acuity Scheduling.

This will avoid overcrowding and awkward moments where an on-site employee would have to work in an unfamiliar place in the office.

Final words

Having a remote or hybrid work setup will not only benefit your business but your employees as well.

With over 61% of employees preferring to work remotely to achieve a better work-life balance, offering a flexible work schedule can be the ultimate bargaining chip to attract the best talent to your startup business.

Other benefits of having remote and hybrid employees include:

  • Reduced costs on office space and rent.
  • Elimination of employee bias.
  • Ability to focus on taking care of the business instead of the office.
  • Improved employee retention.

If you think one of your employees has not been living up to your standards recently, you don’t need to make assumptions; you can easily track their productivity with the use of a project management tool.

The most successful people are those who accept, and adapt to constant change. This adaptability requires a degree of flexibility and humility most people can’t manage.

– Paul Lutus

Avatar for Derick Quinanola

Derick Quinanola

Derick Quinanola is a writer and digital marketer who is passionate about helping businesses maximize their presence on social media to reach different audiences. In his spare time, he loves to exercise, play video games, and spend time with his family.

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